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Housing Information

2017 ASSA Housing Instructions


View ASSA 2017 hotel rates, plus hotel maps and diagrams

Important:  You must register for the meetings before you can book a room at https://registration.experientevent.com/ShowALL171. The five digit registration ID number is required to book a room or suite. Once registration payment is received, you will get an email confirmation, registration ID number, and link to housing. Suites can only be reserved online. If you register for the meetings online, you will get an email confirmation within minutes, faxed registration forms take up to three days, and mailed forms take up to two weeks to process. If you do not receive a registration confirmation within this time frame, email assa@vanderbilt.edu. It is important to make your reservation as soon as possible. Reservations are processed on a first received basis. Each room or suite request must have a different registration ID number. Hotels will not accept reservations directly. See hotel rates and suite diagrams and the PDF Hotel Room Reservation form.

Confirmations

Hotel confirmations are available by mail, fax or email. Confirmations are emailed when email addresses are provided unless otherwise indicated. Experient Housing (ASSA) will send you a confirmation after each booking, modification and/or cancellation. Review it carefully for accuracy. If you do not receive a confirmation via email, fax or mail within 14 days after sending a request, please contact Experient Housing at assa@experient-inc.com. Should a hotel date not be available at the time of booking, Experient Housing (ASSA) will contact the hotel to get clearance on the dates requested. A confirmation will be sent to you once all dates are cleared. Experient is the only confirmation you will receive.

Room Rates/Taxes

To take advantage of the special ASSA Convention rates, first register, and then make your hotel reservation by December 3rd. Requests received after December 3rd, 2016 will be processed on a space available basis until December 16th, 3:00pm Central Time. Rates do not include local and state taxes, 17.40% per room per night. Subject to change without notice.

Credit Card Guarantee 

All reservations must be guaranteed by a credit card. Request received without credit card information will not be processed. Fill out the credit card information entirely. Credit cards must be valid through January 2017.

Modifications 

Continue to make or modify your reservation through Experient Housing until December 15th, 3:00pm Central Time. Contact your hotel directly after December 21st for necessary changes. Some hotels do not allow name changes.

Cancellations

Contact Experient Housing until December 15th for cancellations. After December 21st contact the hotel directly. Cancellation of your reservation within 72 hours of, or failure to check in on your scheduled arrival date, will result in one night’s room and tax on the credit card provided as a guarantee. Some hotels charge an early check in fee if guests want to check in before 1pm. Some hotels do not allow name changes and most hotels charge an early departure fee.