2019 Annual Meeting: General Information

Invitation to Attend the 2019 Annual Convention

Allied Social Science Associations

Atlanta, GA

JANUARY 4-6, 2019

FRIDAY, SATURDAY, SUNDAY

MEETING FACILITIES

ASSA Headquarters Hotel is the Atlanta Marriott Marquis. The Co-Headquarters Hotel is the Hilton Atlanta. Registration is located in the Atlanta Marriott Marquis, Atrium Foyer. Exhibits are located in the Atlanta Marriott Marquis, Atrium Ballroom A-C. Job Placement Interview tables are located in the Hilton Atlanta, Galleria Hall. Sessions will be held in the Atlanta Marriott Marquis, the Hilton Atlanta, and the Hyatt Regency Atlanta. The sessions begin Friday, January 4th at 8:00 a.m. and run until 3:00 p.m. on Sunday, January 6th. The AEA Continuing Education Program is located in the Hyatt Regency Atlanta, January 6-8.

PRELIMINARY PROGRAMS

The entire preliminary program is on the AEA website, updates are made continuously.

GO MOBILE

The ASSA Conference mobile application allows you to build a personal daily schedule, receive reminders and updates, find what you are looking for, take notes, and more. You will receive a username and password when you register for the meetings. This app will be available on-line the first week of December at www.aeaweb.org/conference.

REGISTRATION

You must register and pay the registration fee before booking a room. The five digit registration ID number is needed to book a room or suite. Once registration payment is received, you will receive an email confirmation, registration ID number, housing form, and link to housing. See housing instructions. Each room or suite request must have a different registration ID number. Everyone must register, including speakers, discussants and administrators who will be occupying a room. Badges are required for admission to sessions, exhibit hall, and other activities. Pick up your registration packet at the Atlanta Marriott Marquis, Atrium Foyer. On-Site and Advance Registration Booths will be open as follows:

Thursday, January 3…............................... 1:30 p.m. to 9:00 p.m.*

Friday, January 4........................................ 7:30 a.m. to 5:00 p.m.*

Saturday, January 5..................................... 7:30 a.m. to 5:00 p.m.*

Sunday, January 6...................................... 8:00 a.m. to 1:00 p.m. (Imperial Registration, Marquis level)

*The on-site registration line will be closed off fifteen minutes prior to closing of each day. Early registration fee (received by December 3rd) is $75.00. Registration fee after December 3rd and on-site is $135.00. Online registration or onsite registration are the only options after December 3rd.

REGISTRATION CONFIRMATIONS

If you register online, you will get an email confirmation receipt within a few minutes. Faxed registration forms take up to three days, and mailed in forms take up to two weeks to process. Confirmations are emailed so your email address is required. If you do not receive a confirmation within this time frame, email ASSA@vanderbilt.edu. Check your confirmation for name and affiliation accuracy. We recommend you bring your confirmation when picking up your packet at the Atlanta Marriott Marquis.

REFUNDS

In order to process refunds for pre-registration, you must forward your cancellation confirmation of your hotel room/suite reservation to assa@vanderbilt.edu or fax to 615-343-7590. We must receive your refund request by December 3rd. Refunds are not issued for any reason if requested after this date. If you are registering after December 3rd or on-site, no refunds are issued.

PERSONS WITH DISABILITIES

If you need disability aids or services to fully participate in the meetings, contact the ASSA Registration Office at 615-322-3509 by December 3rd. If you need a specially equipped sleeping room, inform the Official Housing Company when making your hotel reservation.

SPOUSE OR GUEST

There is no spouse program. Spouses or guests wishing to attend any of the meetings may register by December 3rd for $45.00. After December 3rd and on-site the registration fee is $65.00. If your spouse or guest needs an affiliation on their badge, they must register separately and pay the full fee.

AEA CONTINUING EDUCATION PROGRAM

The AEA will offer a set of three "continuing education" programs scheduled immediately following the ASSA Meetings. These will be held at the Hyatt Regency Atlanta. The programs are designed to help mid-career economists with heavy teaching loads or considerable administrative responsibilities maintain the value of their human capital. They are tailored to faculty at liberal arts colleges and teaching-oriented state universities who usually have fewer research opportunities than colleagues at universities with Ph.D. programs in economics. The lecturers are leading scholars in their fields who are excellent expositors. The focus is on content to help improve both teaching and research. See the AEA Continuing Education link for more details or go to www.aeaweb.org/conference/cont-ed.

2019 EMPLOYMENT INTERVIEW TABLES AND DISCLOSURE CODES AT THE ASSA MEETING

The AEA is responsible for organizing interview tables at the January 2019 ASSA Meetings, the tables will be located at the Hilton Atlanta, Galleria Hall. Employers may only reserve an interview table(s) by e-mailing your request to melissa.a.smith.1@vanderbilt.edu with 1.) company name, 2.) recruiter(s) name(s), 3.) State or country the position is located in, and 4.) dates needed for the interview table. If you plan to interview in a hotel suite, disclosure codes will be available online in mid September. You must apply for a new disclosure code each year. You cannot use last year’s disclosure code. If you have questions, contact Julia Merry at Julia.b.merry@vanderbilt.edu. All employers must pay the registration fee for the ASSA Meetings in order to access the interview tables or to book a hotel room or suite at the deeply discounted convention rate.

To communicate in Atlanta with candidates or ASSA constituents, use the hotel directory. It will be available online or as an app to download. To have your name and hotel where you will be staying listed in the ASSA hotel directory, you must register for housing through the official housing company by Friday, December 14th. After December 14th, or if you are not staying in one of the convention hotels, you may send us your name and location to be added by e-mailing assa@vanderbilt.edu. ASSA no longer provides printed copies. All job seekers must pay the conference registration fee for the ASSA Meetings in order to access the interview tables or to book a hotel room at the deeply discounted convention rate.

HOTEL DIRECTORY

To have your name and hotel where you will be staying listed in the ASSA online hotel directory or the mobile app, you must register for housing through the official housing company by Saturday, December 15th. After December 15th or if you did not make your reservations through the official housing company, you may send us your name and location to be added by emailing assa@vanderbilt.edu. ASSA no longer provides printed copies of the hotel directory. To access the online hotel directory, go to the Annual Meeting web page at https://www.aeaweb.org/conference/. If you prefer not to be listed in the hotel directory, contact assa@vanderbilt.edu by December 15th to have your name removed.

WELCOME RECEPTION

Plan to attend the "ASSA Welcome Reception," January 3rd, 7:00 p.m. to 9:00 p.m., Atlanta Marriott Marquis, Imperial Ballroom. If you mark that you will attend the Welcome Reception when you register, you will receive a free drink coupon in your registration packet for the reception. Mark the box only if you plan to attend. This will help keep the cost down. There will be heavy hors d'oeuvres available.

CHILDREN'S PROGRAM

KiddieCorp will provide a professional children's program at the Atlanta Marriott Marquis. You may print out the registration form or register online at https://www.jotform.com/KiddieCorp/assakids. Kiddiecorp has been in business since 1986. Team members are qualified child care specialists.

EXHIBITS

Exhibits are located in the Atlanta Marriott Marquis, Atrium Ballroom A-C. The hours will be:

Thursday, January 3..................................................................2:00 p.m. to 7:00 p.m.

Friday, January 4.......................................................................9:00 a.m. to 5:00 p.m.

Saturday, January 5..............................................................…..9:00 a.m. to 5:00 p.m.

Sunday, January 6......................................................................9:00 a.m. to 1:00 p.m.

SHUTTLE

ASSA will run a continuous shuttle from the Atlanta Marriott Marquis to the Embassy Suites (which will also serve the Omni, the Glenn Hotel and the Hilton Garden Inn Atlanta Downtown) There will be a continuous shuttle from the Atlanta Marriott Marquis and the Fairfield Inn and Suites. These routes will also help facilitate the job candidates. All other hotels, are within walking distance to the Atlanta Marriott Marquis. The Atlanta Marriott Marquis, Hilton Atlanta and the Hyatt Regency Atlanta are all 3 connected without having to go outside.

CAR RENTALS

We have selected Avis as our car rental supplier for the ASSA Meetings. Discounted rates are offered December 28, 2018 to January 13, 2019. Please refer to the Avis Worldwide Discount (AWD) # J947275 and call 1-800-331-1600 or reserve on-line at the Avis link (https://bit.ly/2PoJdFT) for ASSA 2019 Annual Meetings. Discounts are good from Atlanta International Airport and all over the city.

PARKING

Hotel parking rates range between $20-$45 plus tax per 24 hours. Parking Rates are subject to change without notice.

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